Article 31 — Records of processing activities
Regulation (EU) 2018/1725 — data protection for EU institutions
| In the act | EU 2018/1725 |
| CELEX | 32018R1725 |
| Read on | 2026-08-14 |
Official text
Read from the EU Publications Office for this CELEX number. The wording stands as published; nothing here is rewritten or summarised.
1. Each controller shall maintain a record of processing activities under its responsibility. That record shall contain all of the following information:
(a) the name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
(b) the purposes of the processing;
(c) a description of the categories of data subjects and of the categories of personal data;
(d) the categories of recipients to whom the personal data have been or will be disclosed including recipients in Member States, third countries or international organisations;
(e) where applicable, transfers of personal data to a third country or an international organisation, including the identification of that third country or international organisation and the documentation of suitable safeguards;
(f) where possible, the envisaged time limits for erasure of the different categories of data;
(g) where possible, a general description of the technical and organisational security measures referred to in Article 33.
2. Each processor shall maintain a record of all categories of processing activities carried out on behalf of a controller, containing:
(a) the name and contact details of the processor or processors and of each controller on behalf of which the processor is acting, and of the data protection officer;
(b) the categories of processing carried out on behalf of each controller;
The article continues in the official text.
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